General Faculty Information
ABSENCE FROM DUTY Forms 33 & 33A
When a faculty member must be absent from assigned campus duties for any reason, the Section chairperson should be notified immediately so that arrangements can be made to cover missed classes or other staff assignments. In addition, an absence form (Form 33A, Absences of 1-10 days, or Form 33, Absences of 11 or more days) must be filed with the Section Office and the Office of the Vice Chancellor for Academic Affairs. Absence forms are available in Section offices, Human Resources or in the Office of Academic Affairs. (Refer to Exec. Memo C-46 and C-47, 1/1/99)
AFFIRMATIVE ACTION
It is the policy of Purdue University that all persons will be viewed, evaluated and treated, in any University-related activity or circumstance in which they may be involved, solely on the basis of their abilities, qualifications and other characteristics relevant to the situation. The University provides equal opportunity in all phases of employment and in its policies without regard to race, disability, ancestry, religion, color, national origin, age or sex, except where age or sex is a bona fide occupational qualification. The University will not discriminate against any individual because of physical or mental disability in regard to any position for which the individual is qualified, and shall take affirmative action to employ and advance in employment women, minorities, individuals with disabilities, disabled Vietnam Era veterans and all veterans of the Vietnam Era. (Refer to Adm. Memos 1 & 2-00 dated July 1, 2000, University Policy Statements Regarding TITLE IX and Equal/Access/Equal Opportunity.)
Persons who have questions or concerns regarding the University compliance with Sections 503 and 504 of the Rehabilitation Act of 1973, Americans With Disabilities Act, Title VI or VII of the Civil Rights Act of 1964, Vietnam Era Veteran's Readjustment Assistance Act of 1974, Title IX of the Education Amendments Act of 1974, Equal Pay Act of 1963, Age Discrimination in Employment Act of 1967, or the Presidential Executive Order 11246 are invited to contact the Equal Opportunity Affirmative Action Officer, SWRZ 152, Ext. 5241.
ALCOHOLIC BEVERAGES (See CONTROLLED SUBSTANCES)
A-V SERVICES
Audio/Visual services are offered through the campus Library. The A/V Department is located in the lower level of the LSF Bldg. in Room 12. Some of the audio-visual services and aids available are: communications audio tapes, 16 mm and slide projectors,televisions, VCR's, Camcorders, Microphones, Overheads, instructional video tapes, Internet research capabilities, a multi-camera television studio, video tape production, editing, and duplication, distance learning and several other resources. Requests for A/V services must be made at least 48 hours prior to the time needed. The Library also offers computer-based bibliographic searches on DIALOG. Various live or taped classes (both credit and non-credit) are presented on the IHETS TV network via microwave. PU/NC also receives a variety of satellite educational programming and other satellite broadcasts. Please contact the Library desk (Ext. 5248) for information on the Library and A-V services available and the procedures required to make arrangements for the use of A-V equipment.
BOOKSTORE
LSF Ground Floor, Room 01; Ext. 5247
Hours
Monday-Thursday: 9:00am-7pm
Friday - 9:00am-5:00pm
Closed Saturday & Sunday
Special hours during first week of semester, summer sessions and semester breaks. Also open during special events.
BUILDING OPERATING HOURS
Robert F. Schwarz Hall (SWRZ)
Library-Student-Faculty (LSF)
Technology Building (TECH)
Monday - Friday: 7:00am-11:00pm
Saturday: 7:00am-5:00pm
During weekend hours of operation, the southwest, northwest, and southeast doors of Schwarz Hall and both the northwest and southwest entrances of the Library-Student-Faculty Building are unlocked. In the Technology Building, the southwest, west and northeast doors are open during weekend hours. The vending areas are accessible during weekend hours, but all classrooms and administrative offices are locked unless special arrangements are made in advance.
CAMPUS POLICE
PHYSICAL FACILITIES/CAMPUS POLICE BUILDING, Ext. 5220
(DIAL 911 for emergencies)
Campus police officers are vested with full police powers and are authorized to enforce all Federal and State laws and University regulations. Other services available are: administering first aid, jump-starting vehicles, unlocking vehicles, and providing safety escorts to students to their vehicles. There is a police telephone in each building: SWRZ outside room 38; LSF by the public phones and near the Fitness Center; TECH by the North entrance. Just lift the receiver to be automatically connected with the officer on duty. State the problem and stay by the phone.
CANVASSING, PEDDLING, SOLICITING
Canvassing, peddling and soliciting of any product or service on any part of the Purdue University North Central campus is prohibited. Exemption may be requested through the Vice Chancellor for Business and Administrative Services (SWRZ 145, Ext. 5401).
CHECK CASHING SERVICE
(BURSAR'S OFFICE)
SWRZ 127, Ext. 5303,5337
Hours:
Fall and Spring Semesters (when classes are in session): Monday – Thursday 8:00 am-6:30 pm; Friday 8:00 am-4:30 pm.
Summer (and when classes are not in session) Monday-Friday 8:00 am-4:30 pm.
The Bursar’s Office provides a check cashing service to all employees. Checks must be made payable to Purdue North Central Check Cashing Service. Checks may be cashed for any amount up to $100. Positive identification must be presented before a check will be cashed, and no more than one check per day will be cashed. Two-party checks will not be accepted. You are responsible for honoring any check cashed that is returned by the bank. There is a $20 service charge for checks returned for "insufficient funds" or for any other reason. If you have two checks returned by the bank, your check cashing privileges will be denied.
COMPUTER AVAILABILITY (Also see INFORMATION SERVICES)
Classrooms with computers dedicated to instruction are available in each building on campus. The Macintosh lab is located in Schwarz Hall (SWRZ), Room 211. The Writing Lab is located in the Library-Student-Faculty (LSF) building, Room 18. Two teaching labs are located on the second floor of the Technology (TECH) building, Rooms 215 and 219. All of these labs (SWRZ 211, LSF 18, TECH 215 and 219) are available only by reservation. To make reservations, call Alice Yacolt in Registration at Ext. 5341.
The student computer lab is also located on the second floor of the TECH building in Room 265. This facility is for students to use for research, papers, and assigned work and may not be used for class instruction. Faculty may use this resource, on an individual basis, to prepare classes, research, and evaluate their courseware from the student's perspective. Individual tutoring is authorized. Macintosh computers and PCs are available in this room. Hours for the student lab (TECH 265) vary by semester, according to student needs, and are posted in several locations in the TECH building, around campus, and on Information Services World Wide Web page and with the Switchboard (in SWRZ Hall).
Note: This information is subject to change during the academic year. Information Services will publish and distribute updates as changes occur.
The library computer room is located in the Library, second floor of the LSF building, Room 243. This facility, like the student computer lab, is for students to use for research, papers, and assigned work and may not be used for class instruction. Hours for the student computer room (LSF 243) are the same as the library (see below).
You may also view the following procedures on the Information Services Web page.
Equipment/system problems in computer labs are the Information Services office number one maintenance priority. Faculty should report lab problems by dialing Ext. 5412. The operator will contact a maintenance technician by radio and dispatch the technician to the lab.
Computer problems in faculty offices should be reported to the help desk at Ext. 5511.
Faculty should test the software/hardware configuration to be sure it meets instructional needs before a class meets. If changes are required (i.e. a new software application loaded), the instructor should call Ext. 5511 to arrange a meeting with the Technical Systems Manager, to discuss requirements. This procedure ensures all system users receive quality service, especially when the requested change involves network configurations.
Note: This information is subject to change during the academic year. Information Services will post updates as changes occur.
CONFLICTS OF INTEREST
Conflicts of Interest occur in a University setting when a faculty member, members of the faculty member's family, or any associated entity receive personal reward from that faculty member's University position at the expense of the contractual obligation for teaching, research, administrative responsibilities and service activities. These conflicts include both conflict of a financial interest and conflicts of commitment. In many cases, a faculty member may benefit personally from their activities and in many instances this benefit may be permitted following disclosure and approval. If appropriate, faculty should file a Form 32A (Application for Permission to Engage in an Outside Activity and/or disclosure of Potential Conflict of Interest). (New faculty members should familiarize themselves with Exec. Memo. No. C-1, Compliance with New "Conflicts of Interest" Disclosure Requirements dated August 22, 1983 and Exec. Memo. No. C-39, University Policy on Conflicts of Interest and Commitment dated October 25, 1995.)
CONTINUING EDUCATION OFFICE
TECH 101, Ext. 5343
Fall and Spring Semester Hours
Monday through Thursday: 8:30am-5:30pm
Friday: 8:30am-4:00pm
The Office of Continuing Education offers a wide variety of non-credit courses for both professional development and personal enrichment. Contact the Continuing Education office for the policy on full-time PNC faculty and staff participation in non-credit programs.
CONTROLLED SUBSTANCES
Purdue University is committed to providing students, faculty, staff, and visitors a safe and healthful campus and workplace. The University recognizes the health risks associated with controlled substance use and alcohol misuse and is committed to supporting students and employees who seek treatment for these conditions. The use and misuse of these substances also diminishes campus safety and undermines the University's ability to fulfill its missions of education, research and service. Compliance with campus policy regarding the use and misuse of controlled substances is considered a condition of employment at the University. (Refer to Exec. Memo C-44, Alcohol- and Drug-Free Campus and Workplace Policy 6/12/98.)
COPIERS
Section chairpersons maintain the budget for copied materials and determine which faculty may do copying on office copiers. Please check with your Section chairperson or the Section secretary for your Section's policy on making copies. There are three locations where faculty can make personal photocopies. Those locations are in the Library, in the vending room in SWRZ Hall, and in the student computer lab on the second floor of the TECH Building.
COPYRIGHT
The Fair Use concept has limitations - even for educational purposes. Copying materials for class use is not an inherent right. The PNC Printing Services is authorized to refuse to copy materials that do not meet the Fair Use guidelines. PNC has a copyright web site that will answer many of your questions. You may also contact the Campus Relations Office, Ext. 5267.
PNC's Copyright Web Site has details and forms to request permission to copy.
Protected Works
Literary works (including computer programs)
Musical works, including accompanying words
Dramatic works, including accompanying music
Pantomimes and choreographic works
Pictoral, graphic and sculptural works (including maps and architectural plans)
Motion pictures and other audiovisual works
Sound recordings
Architectural works
Not Protected Works
Choreographic works not notated or recorded
Improvisational speeches or performances not written or recorded
Titles, names, short phrases, slogans
Familiar symbols or designs, variations of typographic ornamentation's, lettering, coloring
Listings of ingredients or contents
Ideas, procedures, methods, systems, processes, concepts, principles, discoveries, or devices, as distinguished from a description, explanation or illustration
Works consisting entirely of information that is common property and containing no original authorship. (For example, standard calendars, height and weight charts, tape measures and rules, graph paper, and lists or tables taken from public documents or other common sources.
U.S. Government works
Source: "Copyright Basics," Copyright Office, Library of Congress, rev. Sept. 1992. Also Refer to Exec. Memo. B-10, Statement of University Policy, Principles, and Administrative Procedures Relating to the Ownership of Patents, Copyrights, and Other Rights in Inventions and in Written and Recorded Materials dated March 21, 1973, and Exec. Memo. No. B-53, Principles and Procedures Regarding Duplication of Copyrighted Materials Used for Teaching and Research dated November 1, 1977 or call the Division of Sponsored Programs in West Lafayette for assistance.
CREDIT UNION
The Purdue Employees Federal Credit Union (PEFCU) was established in 1969. The PEFCU offers a wide array of competitive financial services to Purdue employees and to Purdue retirees, associated staff groups, and undergraduate and graduate students as well as to the families of current PEFCU members. To become a PEFCU member, simply open a primary share savings account with a minimum deposit of $5. Deposits are federally insured through the National Credit Union Administration (NCUA). Some of the services offered by the PEFCU include:
High-yielding savings plans
Interest-bearing checking accounts
Low-interest consumer loans for a variety of purposes
VISA credit cards with no annual fee and low annual percentage rates
Free 24-hour access to accounts via a touch-tone phone
Contact Human Resources (Ext. 5354) to obtain a complete listing of PEFCU services and for more detailed information on the PEFCU.
CRIME STATISTICS
Clery Report Availably to Employees and Prospective Employees
Clery Act Crimes to be Disclosed on Public Property Leased by PNC
CUSTODIAL SERVICE REQUESTS
Custodial staff are available anytime classes are in session. To request service from Monday through Friday between the hours of 7:30 a.m. and 4:30 p.m., please contact the Physical Plant office at extension 5347. During other times, request service by calling the Police department at extension 5220.
DEAN OF STUDENTS OFFICE
LSF 103, Ext. 5230
The staff of the Dean of Students Office provides services in the following areas.
Personal Counseling. Short-term, confidential individual counseling is available, free of charge, for a variety of personal problems. Referral to outside services is available as is necessary and appropriate.
Career Counseling. Assistance is available for individuals who have not clarified their immediate or long-range vocational goals, or are dissatisfied with their present majors in college.
Educational Counseling. Services are provided to students experiencing difficulty in their academic work. Help with study techniques, scheduling of study time and other problems related to academic performance are offered. The office also provides advisors for students who have not established career objectives.
Testing. Individual tests relating to aptitude, personality, mental ability and career interest are available on request. Also a specially developed test battery is available for both enrolled and non-enrolled students. A fee is charged.
Computer-based Career Assessment. "Discover", a computerized career guidance program, contains the latest occupational and educational information to assist students in career planning. This service is free to enrolled students.
DISABILITY SERVICES
Purdue University North Central provides reasonable accommodations that allow otherwise qualified applicants or employees with disabilities to perform the essential functions of a position. Reasonable accommodations will be made unless such accommodations have the end result of placing an undue burden on the operations of the University. Employees needing accommodations should contact their supervisor, Section Chairperson, Human Resources or the Equal Opportunity/Affirmative Action Office. (Refer to Administrative Memorandum No. I-98, ACCOMMODATION PROCEDURES FOR STUDENTS WITH DISABILITIES, dated June 2, 1998.)
DISABLED STUDENT ACCOMMODATIONS
Purdue University North Central is committed to complying with the Americans with Disabilities Act of 1990 and Section 504 of the Rehabilitation Act of 1973 by providing equal access to the programs, services and benefits to qualified students with disabilities. This is done through providing reasonable accommodations based on documentation from a qualified professional. (Faculty should familiarize themselves with the following documents related to accommodations for students with disabilities: Administrative Memo 3-2002; Equal Opportunity Memo No. B-51, Nondiscrimination on the Basis of Handicap in Education Programs and Activities; Faculty Handbook - An Equal Opportunity: Alternatives for Teaching Disabled Students.)
DRESS
Although Purdue University North Central does not have a dress code per se; faculty is expected to dress appropriately for a college setting.
DRIVER'S LICENSE REQUIREMENTS
Any employee who must drive on University business during the course of their employment must possess an appropriate valid driver's license. If the transport of students or other staff members is required on a regular basis and as a part of an employee's regular duties, then an additional driver's license (such as a public passenger/chauffeur's license) may be required.
If you are unsure of whether you will be required to obtain other than a valid Indiana driver's license in the performance of your University duties, please contact the Office of Human Resources (SWRZ 25T, Ext. 5300).
DRUGS ON CAMPUS (See CONTROLLED SUBSTANCES)
E-MAIL AND INTERNET ACCESS
The Purdue University North Central Campus provides electronic mail (e-mail) to all students, faculty and staff. The email system available to faculty and staff is different from the system available to students, but both provide worldwide access from on campus or at home.
The campus is phasing out an older email system for faculty and staff based on the Eudora email client. The new GroupWise system, which provides email, document management and shared calendar services, will be fully implemented on campus by the end March 2001. You will access this service in your office via the GroupWise client software loaded and maintained by the Information Services staff. Off campus, you may access these services via any web browser connected to the internet. A list of all campus employees' e-mail addresses, student email addresses and group addresses for each class (e.g. ENG101 section 2) is provided in a shared address book.
Students use a web-based email system accessible from any internet-connected web browser, on campus or off. They have access to an address book that contains all student, staff and faculty addresses. In addition to email, their system provides them with daily updates on campus activities in a web "banner" that appears at the top of their page (contact the Campus Relations office, ext 5268, if you have an announcement of general interest to the student body that you would like to see included in this banner.) Students access this email system with the password that is common to all of their campus computer resources, such as their desktop accounts, their SOLAR (Student On Line Admissions and Registration) and their web resources.
As with the campus mail, faculty should refrain from using the e-mail system for non-University related communications. To obtain your email address and password, contact Human Resources at Ext. 5548. You may attend a one-hour e-mail instruction class. Call Information Services at Ext. 5511 for details regarding the training schedule.
The University has on-campus access to the Internet available to students, faculty, and staff. Faculty wishing to establish a WWW home page should contact their Section Chair to obtain the necessary permission from the Vice Chancellor for Academic Affairs. Note: This information is subject to change during the academic year. Information Services will post updates as changes occur.
ELEVATORS
Campus elevators are available to the public as needed. Those requiring elevator services to the Library must obtain a key from the Physical Plant Office (PHYSICAL FACILITIES/CAMPUS POLICE BUILDING101, Ext. 5347).
EMERGENCY PROCEDURES
See FAMILY EMERGENCIES and WEATHER EMERGENCIES elsewhere in this section.
EQUAL ACCESS/EQUAL OPPORTUNITY UNIVERSITY
Purdue University North Central is an equal access/equal opportunity campus. Please familiarize yourself with the following Administrative Memorandum containing the University's policy on equal access/equal opportunity statement.
University Policy Statement Regarding Title IX
It has long been the policy of Purdue University North Central that the educational programs and services offered be open to all academically qualified individuals regardless of sex. In accordance with Title IX of the Education Amendments of 1972, the following statement is reaffirmed:
Purdue University North Central is an equal access/equal opportunity university. No one will be denied admission or employment at the University on the basis of sex. In addition, no student or employee will be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any university educational program or activity on the basis of sex.
Questions and concerns from students, prospective students, employees and prospective employees regarding university practice in areas covered by Title IX or protection afforded individuals against sex discrimination should be directed to the campus Equal Opportunity/Affirmative Action Officer (SWRZ 152, Ext. 5241).
FACULTY EVALUATIONS
To insure an accurate comparative system for the appraisal of faculty instructional delivery based on the evaluation of faculty and their courses by the students at Purdue University North Central, ALL faculty (including tenured, probationary, visiting and administrative and professional employees teaching on an overload basis) are required to administer student evaluations and secure student evaluation data from their students at the end of every semester for each course taught. The results of this evaluation will be reviewed by the appropriate department chair for ALL faculty-tenured, probationary, visiting, part-time and administrative and professional employees teaching on an overload basis. Department chairs should submit their evaluations to the Vice Chancellor for Academic Affairs for review and discussion. Each department secretary can explain the department’s procedure for distributing evaluation materials and how they are returned and tabulated. (Refer to Vice Chancellor's Adm. Memo. No. 1-2001 dated August 13, 2001.)
FACULTY GRIEVANCE PROCEDURE
The Purdue University North Central Campus has adopted a procedure for faculty grievances. The procedure is covered in Adm. Memo. No. 9-97 (Grievance Procedure for Academic Personnel at the North Central Campus dated July 1, 1998) and Exec. Memo. No. C-19 (Revised), (Grievance Procedures for Academic Personnel dated July 1, 1989). These documents cover the purpose and scope, the committee structure and the definitions and grounds for grievances including time limitations for filing grievances.
FACULTY LOUNGE
In addition to the open Student and Staff lounges provided in each of the buildings, there is also a faculty lounge located in Room 232 of the LSF Building (in the Library just off the check-out counter). There is a microwave oven available in this room. You are invited to use the lounge in the Library at any time the Library is open.
FAMILY EMERGENCIES
Please make sure your family has information regarding the classes you teach, the times you teach, the rooms you teach in, and where you normally can be located on the campus when not teaching. Should your family need to reach you in an emergency situation, instruct them to do the following:
Call the Campus switchboard, ask for the Campus Police Department and leave a message with personnel in that office. (The message should include who is trying to reach you and for what reason, and where that family member can be contacted by you by telephone.) The Campus Police will get the message to you. Please ask family members to refrain from calling the Campus Police for other than emergencies and from making messages too long and complex when they do. Your cooperation in this matter is appreciated.
FIELD TRIPS
Class field trips may be taken with the approval of your department chairperson and the Vice Chancellor for Academic Affairs in accordance with existing University policies. (Field trips are a voluntary student activity, unless listed on the schedule and/or on the class outline/syllabus.) No requests for field trips will be approved for the last week of classes in any semester. In all cases where group absences apply, students should be instructed to contact each of their other instructors in advance of the trip in order to make arrangements for make-up work. Field trip forms are available in the offices of department secretaries and should be filed at least two weeks prior to the planned activity. Please read the forms carefully for additional instructions and/or procedures.
FIREARMS ON CAMPUS
Possession and/or use of firearms, ammunition or other weapons is/are prohibited on the campus.
FIRST AID AND MEDICAL ASSISTANCE
PHYSICAL FACILITIES/CAMPUS POLICE BUILDING, Ext. 5220
Health/life threatening emergency: Dial 911
Illness. If you become ill and need assistance, contact the Campus Police. All police officers have been trained as First Responders. Evacuation to a hospital or to your home, if necessary, will be arranged by the police officer on duty. Charges incurred for use of ambulance service are the responsibility of the user.
Fire Alarm pull boxes are located in all buildings. Fire alarms are distinguished by a steady pulsating sound from the horns located on all floors of all buildings. Do not use elevators unless instructed to do so by emergency staff; use stairs to exit. If you suspect a fire, immediately:
Pull the fire alarm
Quietly recess class and exit the building
Exit the building via nearest exit quickly but in an orderly manner
Once outside, proceed directly to the designated assembly areas listed below. Keep streets, fire hydrant areas and walkways clear for emergency vehicles and personnel. DO NOT return to an evacuated building unless told to do so by Emergency personnel.
Library-Student-Faculty Building (LSF) – Parking Lot 1/NE Corner
Schwarz Hall (SWRZ) – Parking Lot 3/NW Corner
Technology Building (TECH) – Parking Lot 7
Mobility Impaired, Non-Wheelchair: Persons with mobility impairments, who are able to walk independently, may be able to negotiate stairs in an emergency with minor assistance. The individual may choose to wait until the heavy traffic has cleared before attempting the stairs.
Mobility Impaired, Wheelchair User: Persons using wheelchairs should proceed to the nearest stair landing. Emergency Personnel will assist with evacuations.
FLOOR PLANS
Building floor plans for Schwarz Hall (SWRZ), the Library-Student-Faculty Building (LSF) and the Technology Building (TECH) appear in the printed version of this manual and can be viewed in BUILDING FLOOR PLANS. Copies are also available in Section Offices, in the Physical Plant Office and in the Office of the Vice Chancellor for Academic Affairs.
FOOD SERVICES
Cafeteria. Located in the LSF Building, the cafeteria offers a full menu, including hot meals, salad bar and baked goods.
Fall and Spring Hours (tentative)
Monday-Thursday: 7:30am-6:00pm
Friday: 7:30am-1:30pm
Closed Weekends
Vending Machines. Machines offering hot and cold foods, snacks, candy and hot and cold beverages are located within the LSF Cafeteria, in the Faculty Lounge in LSF 231, in SWRZ 130, and in TECH 54 and TECH 254. If at any time the vending machines fail to operate properly, please report the malfunction to the Dean of Students Office or to the Switchboard Operator, to obtain a refund. During evening and weekend hours, report any malfunctions to the Campus Police. No food or beverages are permitted outside of the cafeteria, game room, television lounge and vending machine areas.
GRADE POSTING MEMORANDUM (.pdf)
Administrative Memorandum No. 2-2002 Dated June 18, 2002
GRANT PROPOSALS
The key to a successful grant proposal is to start the process early and use your resources. PNC’s, business administrator is the liaison between our campus and the West Lafayette contract office. Please contact the business administrator as early in the grant process as possible. You will receive a Proposal in Preparation Form, assistance with setting a submission time-line and writing a budget for your proposal. All questions regarding grant applications should be directed to the business administrator (S33E, Ext. 5317).
HARASSMENT COMPLAINTS (How to Handle)
(Also see VIOLENCE in the Workplace - Policy)
The major goal of the antiharassment policy is to prevent harassment within the Purdue University community. The University believes that harassment is repugnant and inimical to our most basic values. The University is committed to maintaining an environment that recognizes the inherent worth and dignity of every person, fosters tolerance, sensitivity, understanding, and mutual respect, and encourages its members to strive to reach their potential. All members of the University community must be able to pursue their goals, educational needs, and working lives without intimidation or injury generated by intolerance and harassment.
There are both informal and formal procedures for handing complaints of harassment. Complainants may elect to invoke either procedure, or both. Faculty should contact the Office of the Vice Chancellor for Academic Affairs or the EO/AA Officer for advice on incidents of alleged harassment. If the complainant finds that initial informal efforts are unsatisfactory, a formal resolution may be sought. A formal complaint begins with a formal written complaint filed by the complainant directly to the Office of the Chancellor.
(See booklet: Fostering Respect, Creating Community; Executive Memorandum D-1 Revised, C-33, and Procedures for Resolving Complaints of Discrimination and Harassment.
STUDENT/ FACULTY RELATIONSHIPS
In accordance with Exec. Memo. No. C-33, "Amorous relationships that occur in the context of educational or employment supervision and evaluation present serious concerns about the validity of consent. The disparity of power between persons involved in amorous relationships of a teacher and student, supervisor and subordinate, or senior and junior colleagues in the same department or unit makes them susceptible to exploitation. Those who abuse their power in such a context violate their
duty to the University community. Relationships between faculty and students are particularly susceptible to exploitation. The respect and trust accorded a member of the faculty by a student, as well as the power exercised by faculty in giving grades or recommendations for future study and employment, make voluntary consent by the student suspect. Anyone who engages in a sexual relationship with a person over whom he or she has any power or authority within the University structure, must understand that the validity of consent can and may be questioned. In the event of a charge of sexual harassment, the University will give critical scrutiny to any defense based upon consent when the facts establish that a power differential existed within the relationship."
HAZING
Hazing means forcing or requiring another person, regardless of that person's consent, to perform an act that creates a substantial risk of physical harm; substantially or seriously demeans or degrades any person; or interferes with any person's scholastic activities. Certain forms of hazing are criminal offenses in Indiana. All forms of hazing are prohibited by Purdue University both on-campus and at our off-campus sites. (See the University Regulations booklet for more on Hazing.)
HUMAN SUBJECTS - USE OF
Purdue University policy requires that any research involving human subjects, conducted by any Purdue employee or that utilizes Purdue facilities, must be reviewed and approved by the Committee on the Use of Human Research Subjects. The purpose of this review is to allow the committee to evaluate the risk-to-benefit ratio of the research in order to protect the safety, welfare, and rights of human research subjects. (Refer to Exec. Memo No. B-45 and the Academic Procedures Manual page N-176.)
INDIVIDUALIZED TEACHING ASSIGNMENTS
From time to time faculty are approached by students and asked to supervise certain specialized courses not officially scheduled in order to meet individual student need. These courses tend to be customized learning experiences tailored to specific individual needs. They are manifested as reading and undergraduate research courses. Effective with the 1995 Fall semester, the value of these instructional services by faculty will be partially recognized through the establishment of individualized spending accounts within the Vice Chancellor for Academic Affairs' budget. Faculty accepting the responsibility for approved reading or undergraduate research courses which do not fulfill load or overload criteria will receive a spending account credit for each course they supervise. The course assignment must be designated as eligible for a spending account credit by the Vice Chancellor for Academic Affairs in consultation with the appropriate department chairperson, must take place during the fall or spring semesters and funding must be available. (Refer to Vice Chancellor Adm. Memo. No. 2-96, dated January 18, 1996.)
INFORMATION SERVICES (Also see COMPUTER AVAILABILITY)
TECH 225, Ext. 5334
The Information Services offices and the administrative computer room are located on the second floor of the Technology Building in the northwest corner of the building. The department provides maintenance support for computers in the multi-discipline labs and in faculty/staff offices. In support of the campus mission, Information Services wishes to nurture a partnership with faculty to provide quality education to all students.
INJURIES ON THE JOB
Report all injuries promptly to Section Chair who will help you complete Worker’s Comp and Medical Authorization Forms. Take authorization form to treatment center. Forms are available in Human Resources. Obtain medical treatment with LaPorte Occupational Health Centers during business hours at: LaPorte Horizon Center – 311 Boyd Blvd. (Wal-Mart Plaza) 326-2654 or LaPorte Health Center – 220 Dunes Plaza (Highway 421 & 20) 878-8832. For life-threatening emergencies dial (911) on campus. All police officers have been trained as First Responders who will arrange for transportation to a hospital, if necessary. Major injuries or minor injuries occurring after hours will be treated at LaPorte Hospital Emergency Department (326-2300). Submit Worker’s Comp report to Human Resources within 24 hours. Call the Benefits/Payroll Manager at 5301 to report any medical treatment or lost work time. All Follow-up Visits will be referred to LaPorte Occupational Health Centers.
KEYS
You will be issued a classroom and office key. New faculty can pick up their keys in the Physical Plant office (PHYSICAL FACILITIES/CAMPUS POLICE BUILDING 101). Requests for other keys require approval of department head. A fee will be assessed for the replacement of lost keys.
LEARNING CENTER
TECH 157, Ext. 5326
The Learning Center contains a variety of educational software and videotapes covering topics in mathematics, reading, writing, biology and chemistry. It is also the central location for academic tutoring, placement testing and the office where students can take make-up exams.
LIBRARY AND MEDIA SERVICES
LSF 260, Ext. 5248
The library has more than 85,000 volumes, about 400 print periodicals, more than 35 professional research databases, and online access to more than 2,000 periodicals. Faculty may check out books for the semester. Materials not available at PNC Library may be obtained from other libraries. Please contact the library for more information or use the online request forms available at http://www.pnc.edu/ls/ill.html. Online services available for PNC faculty use can be accessed from the library's web page at http://www.pnc.edu/ls/index.html.
Faculty may also contact the library to schedule special instruction for classes that need to do library research. Reserve class materials or books can be places in the library for student use. Faculty may also contact the library for instructional workshops on specific online databases.
Media services is located in Room 229 in the SWRZ building, ext. 5270. Media services provide faculty with equipment for instructional use, including LCD projectors for video or computer presentations. The media staff can also assist faculty with studio needs, including filming and editing video programs in various formats for use in the classroom or on the web. Faculty can also make an appointment to obtain a PNC photo identification faculty card.
Hours
Monday - Thursday: 7:30 a.m. - 8:30 p.m.
Friday: 7:30 a.m. - 5:00 p.m.
Closed on Saturday and Sunday
Hours change during summer sessions and semester breaks.
LOST AND FOUND
A lost and found is maintained in the Campus Police Department. Items not claimed by the end of each semester are turned over to a charitable organization.
MAIL DELIVERY/PICK-UP
Faculty mail is delivered to Department Offices where it is distributed to faculty according to the procedures set up by each Department Office. Outgoing mail normally leaves the campus at 2:30 p.m. each day for delivery to the Gary Post Office. Note: Mail Services will handle personal mail with properly affixed postage if less than one pound in weight. Stamps for personal use can be purchased in the Bursar's Office.
PARKING REGULATIONS
Any faculty or staff member may purchase parking permit that allows parking in any designated "A" parking area. Other special parking areas include handicapped and 30-minute parking. Cyclists are requested to use the motorcycle pad in Lot #1. Areas not specifically designated as "A" or other special parking areas are considered unrestricted parking areas. Fees for "A" and unrestricted staff parking are to be paid for in the Bursar's Office. Payroll deduction is also available for "A" permits and is handled in the Office of the Campus Police. Note: A free parking area is also available. Questions regarding parking on the campus should be directed to the Campus Police (PHYSICAL FACILITIES/CAMPUS POLICE BUILDING, Ext. 5220). (Campus Map. These maps are also available in the Campus Police Office.)
PLACEMENT TESTS
Students requesting information on placement testing should be directed to the Learning Center in the Technology Building (Room 157, Ext. 5326). NOTE: Foreign Language Placement Testing is conducted by the staff in the Letters and Languages Section (LSF68,Ext. 5202 or 5253).
POSTAGE STAMPS
The Bursar's Office sells single postage stamps and/or books of 20 self-adhesive postage stamps.
PRINTING \DUPLICATING SERVICES
You can obtain information regarding the printing and duplicating services available to you from the secretary in your Section. Note: Printing Services will not print jobs containing copyrighted materials without the proper permission. For more information, see our copyright Web page.
PURCHASING EQUIPMENT\OTHER ITEMS
Classroom supplies can be obtained through your Section Office. Requests for furniture or equipment should be made directly to your Section chairperson who is responsible for the Section's budget. Please confer with your Section chairperson or the Section secretary as to the Section's policies and procedures for obtaining classroom and office supplies and equipment.
REGISTRATION OFFICE
SWRZ 40, Ext. 5342
The office maintains all academic records. Other functions include the processing of registration and drop/adds, room scheduling, change of majors, readmissions, graduation, loan and insurance certifications, grade entry and statistical reporting.
Advance Registration. At midsemester, students are given the opportunity to register for the following semester. Students have the option of paying by mail, person, or via the web. Credit cards are accepted.
Late Registration. Students are assessed a late fee for registering during late registration (first week of classes).
Dropping and Adding Classes. Information on dropping and adding courses or withdrawing from school can be found in the current class schedule.
ROUTINE MAINTENANCE AND TEMPERATURE CONTROL REQUESTS
If you are experiencing facility related maintenance problems, please contact the Physical Plant department at extension 5347. Office hours are Monday through Friday from 7:30 a.m. till 4:30 p.m. After-hour requests may be directed to the Police department at extension 5220.
You may also forward a service request at any time, on any day by clicking on the PNC-Fix It link on our web site. When using PNC-Fix It, you receive an electronic reply acknowledging your request. Faculty may submit routine service requests. The department head must, however, approve requests involving significant expense or modifications to facilities or equipment.
SIGNS AND OTHER MATERIALS - POSTING OF
Specific areas of each building have been designated for displaying posters, signs and other materials. Contact the Dean of Students Office for a list of designated locations. Please do not tape any postings or other items to any wood or painted surface. Items posted in unapproved areas will be removed. Please note that the small bulletin boards outside each classroom are to be used only by faculty and the registrar for posting grades or class cancellation notices.
SMOKING REGULATIONS
In accordance with Indiana smoking ban legislation, smoking is prohibited in all campus buildings. (Refer to Admin. Memo 9-92, 4/26/93.)
SNOW CLOSING POLICY
See section on WEATHER EMERGENCIES
STUDENT CONDUCT CODE (Also see VIOLENCE IN THE WORKPLACE -POLICY)
Students are expected and required to abide by the laws of the State of Indiana and of the United States and the rules and regulations of Purdue University in conducting themselves in accordance with accepted standards of social behavior, to respect the rights of others and to refrain from any conduct which tends to obstruct the work of the University or to be injurious to the welfare of the University. Please familiarize yourself with the document on student conduct. (For a complete copy of Regulations Governing Student Conduct, Disciplinary Proceedings and Appeals, please see the University Regulations Booklet,)
STUDENT SUPPORT SERVICES (sSs)
LSF 21, Ext. 5312
Low income, first generation college students and students with disabilities are eligible for assistance through the Office of Student Support Services (sSs) which is funded by the U.S. Department of Education. If eligible to participate, students have access to a variety of services to help them stay in school and graduate in their chosen fields. Note: Students with learning, physical or emotional disabilities who require accommodations are to be directed to the sSs Disability Services Coordinator to discuss accommodations, documentation and notification procedures. Faculty are encouraged to work closely with sSs staff to ensure that students who might benefit from sSs participation are aware of the services and/or are receiving appropriate supplemental support.
SUBSTITUTE INSTRUCTORS - PROCTORS
In general, it is understood that all regular class sessions will be taught by the course instructor and examinations will be proctored by the course instructor.* However, in the event that a regular class session is convened from which the instructor must be absent, the course instructor is responsible for arranging for a qualified substitute to proctor or instruct that class. Any such arrangements should be made in consultation with and with the approval of the cognizant department chairperson. A qualified substitute is any person currently under contract to teach at Purdue University North Central. In the event that the course instructor is unable to find a qualified substitute instructor, the instructor will notify the department chairperson who will make the appropriate class arrangements. *University Code Section 19.63 states: "The so-called honor system shall not be permitted at Purdue University. In the administration of examinations, the instructor shall be in the room throughout the examination." Students should never be directed to return examinations to General Services, the Campus Police Dept. or to department secretarial offices. Examinations should be collected by the course instructor or the qualified substitute.
TELEPHONES
All faculty members are assigned a telephone. The Purdue University North Central campus has a "voice mail" telephone system. Telephone training for this system is offered as required. There are also public telephones located in the main lobbies of all buildings.
TEXTBOOK - DESK COPIES
Desk copies should be ordered on forms provided by department secretaries and ordered in a timely manner.
TEXTBOOK - ORDERING
Department chairpersons are responsible for approving textbooks for all classes offered by their department. Textbook order suggestions should be submitted to department chairpersons prior to the deadline established in the Campus calendar. (Deadlines fall in mid-April for the fall semester; mid-October for the spring semester; and mid-March for the summer session.) By meeting this deadline, the Bookstore then knows what books it can buy back from students at the end of each semester and it also insures that student books ordered by the Bookstore, will arrive in time for the next semester. Textbook ordering forms are available in department offices.
TRAVEL AND REIMBURSEMENT
An individual is in travel status when traveling on official business for Purdue whether or not expenses will be reimbursed by the university. A few of the more common travel issues include:
- The Form 17 (Request for Authority to Travel on University Business) is the University document that communicates (in advance of travel) to the appropriate individual your need to be in travel status a) outside the State of Indiana or b) for student sponsored trips. Approval of the Form 17 clearly insures that you are covered under workman's compensation. In addition, it insures that your supervisor, department head or appropriate university official approves of the activity and that funds are available for reimbursement (Form 25) of appropriate expenses and travel is allowable on those funds.
- The Form 25, Request for Reimbursement of Travel Expenses is used to request reimbursement for expenses incurred.
- Faculty/staff are required to submit a completed "Field Trip Insurance Request Form" when traveling with students on University business.
- The Form RM01 is required at least one week in advance when requesting that a student drive a University vehicle.
For a complete set of travel regulations and the current mileage reimbursement rates and subsistence allowance, please contact the office of Accounting Services. (SWRZ 33, Ext. 5314).
VIOLENCE IN THE WORKPLACE- The policy on
Dated August 19, 1997, Executive Memorandum No. C-43, signed by President Steven C. Beering, sets forth Purdue University's policy regarding violence in the workplace. Regulation related to violent acts or threats by students are outlined in the Student Conduct section of Purdue's University Regulations booklet.
General Policy Statement
Purdue University is committed to providing students, faculty, staff, and visitors with a safe and healthful environment. Accordingly, the University prohibits acts of violence or threats of violence in the campus community or the workplace. This prohibition extends to persons conducting business with or visiting the University, even though such persons are not directly affiliated with the University.
Definitions
- An act of violence is conduct that intentionally or recklessly causes bodily injury to another person or damage to property.
- A threat of violence includes any behavior that could be interpreted by a reasonable person as an intent to cause physical harm to another person or damage to property.
- Employee means faculty, staff, or student employees.
- Workplace means all University facilities and other locations where an employee is engaged in University business.
Reporting Requirements
- Employee involvement is essential to preventing acts or threats of violence in the workplace. Each employee is therefore responsible for immediately reporting to his or her supervisor or department head, the Purdue University Police Department, the Employee Assistance Program, or Personnel Services any such act or threat. The University will ensure that all reports of workplace violence are treated confidentially to the maximum extent possible.
- Anyone who experiences, observes, or otherwise knows of an imminent act of threat of violence should immediately call the Purdue University Campus Police Department at Ext. 5220 or 911 in an emergency.
Investigations
The University will promptly and thoroughly investigate all threats or acts of violence in the workplace.
False Charges - Bringing a knowingly false charge under this policy is prohibited.
Retaliation - Retaliation against anyone for reporting a violation of this policy or for cooperating in an investigation under this policy is prohibited. Retaliation includes,but is not limited to acts of reprisal, interference, restraint, penalty, discrimination, intimidation, or harassment against an individual or group.
Weapons - The University will strictly enforce rules against possessing or storing firearms or other weapons in the workplace. Office of the Vice President and Treasurer Memorandum No. A-16 sets forth the University's policy on weapons in University facilities.
Sanctions - Any employee who violates this policy will be subject to disciplinary action, up to and including termination. Further, the University will support criminal prosecution or other remedial action against any person who violates this policy.
Administrative Responsibility - The personnel and police departments at each campus will share responsibility for administering this policy at their campus.
WEATHER EMERGENCIES
Purdue University North Central makes every attempt to remain open during the snowy winter months. If it is necessary to close campus due to severe weather, the decision will be based on the following:
access to campus via main roadways;
condition of parking lots and walkways on campus.
Local radio stations will be notified by 6:00 a.m. in the event that campus is closed. The PNC Web site also includes a school cancellation button that may be used to determine if the campus has closed. Be advised also that if the PNC campus is closed, all PNC classes at all off-site locations are cancelled as well.
Severe Weather Alert. Purdue University North Central is notified of any severe weather affecting this area through a system set up by the U.S. Weather Bureau and the Indiana State Police.
A. Tornado Warning. A tornado warning means a funnel cloud has been observed in the immediate area and to take cover. When a warning is received for the area, an external and internal alert siren will be sounded. An alert will consist of a THREE-MINUTE WARNING on the external siren, and activation of the internal Emergency Public Address System speakers. An announcement that there is a tornado warning for our area will be given. When the alert is given, all classes and campus operations will CEASE IMMEDIATELY. All faculty, students and staff should proceed to the following areas:
Library Student Faculty Building (LSF): Lower Level Inside Corridor (between rooms 51 and 69)
Schwarz Hall (SWRZ): Lower Level Center Hall (between rooms 35 and 38)
Technology Building (TECH): Lower Level Southeast Corner (between rooms 55 and 83
WITHDRAWALS FROM CLASS, Documentation
The Purdue North Central Campus is required by law to document the last date of attendance for all Title IV financial aid recipients. If students stop attending classes; do not complete an official withdrawal, and receive an F or W, the last date of attendance must be documented. If that date cannot be validated, students must be placed into a 100% refund status, and all funds must be returned to the Department of Education. Thus, University potential liability is considerable. Acceptable forms of documentation include: examinations, record of attendance, term papers and projects, counseling, academic advisement, or appointments. Therefore all faculty must document a last date of attendance for those students who are no longer attending class. The Registrar will issue class rosters for faculty to review and document with the appropriate date for students that are no longer attending classes. These rosters will be issued during weeks two, four, and seven. These rosters must be returned to the Registrar for a correct refund to be calculated in compliance with The Title IV regulation.
WORK ELIGIBILITY
In accordance with the Immigration Reform and Control Act of 1986, all new employees are required to show verification of their eligibility to work in the United States by the first day of University employment. Questions regarding this work requirement should be directed to Human Resources (Ext. 5354) or to the Office of the Vice Chancellor for Academic Affairs (Ext. 5243).
WORKER'S COMPENSATION. (See INJURIES ON THE JOB above.)
WORKING WITH THE MEDIA
Occasionally, because of their expertise in certain areas, faculty members are asked for interviews by area news media representatives. Quite often, the media representative's knowledge of your subject will be limited, so it is important to make sure they understand and can present your information properly in lay terms. The Purdue News Service in West Lafayette has prepared an Interview Information Sheet that can be helpful to faculty in dealing with the news media. To obtain this sheet, contact the Office of Campus Relations (SWRZ 140, Ext. 5268).
WRITING CENTER
TECH 359, Ext. 5383
The Writing Center assists students at all levels of capability with their writing. The Center’s philosophy is that all writers can benefit from having their work read and responded to by trained peer tutors. Please suggest a visit to the Writing Center to students experiencing problems in this area. Although appointments are preferable, drop-ins are always welcome. In addition to one-on-one peer tutoring, materials for reviewing grammar and computers equipped with Microsoft Office 2000 are available for student use. See the Writing Center Web site http://www.pnc.edu/engl/writingcenter/index.html for more information.
