Rights and Privacy: Student Educational Records

Notification of Rights Under the Family Educational Rights and Privacy Act

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their educational records. They are:

  1. The right to inspect and review the student’s educational records within 45 days of the day the University receives a request for access.
    Students should submit to the Registrar, Dean, Head of the Academic Department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
  2. The right to request the amendment of the student’s educational records that the student believes are inaccurate or misleading.
    Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.
    If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
  3. The right to consent to disclosures of personally identifiable information contained in the student’s educational records, except to the extent that FERPA authorizes disclosure without consent.
    One exception that permits disclosure without consent is disclosure to school officials with a legitimate educational interest. A school official is a person employed by the University in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
    A school official has a legitimate educational interest if the official needs to review an educational record in order to fulfill his or her professional responsibility.
  4. The right to restrict disclosure of personally identifiable information the University has designated as directory information that may be released without the written consent of the student.
    Student directory information includes the following: name; address and telephone listing; electronic-mail address; school; curriculum, classification, and credit-hour load; dates of attendance; degrees, awards, honors received, and participation in activities and sports; weight, height, and position of members of athletic teams.
    Students may request, by reporting in person to the Registration Office (Schwarz Hall, Room 40), that some or all of the above listed categories of directory information not be released without their consent. Such requests shall apply only to subsequent actions by the University and shall remain in place until removed by written request of the student.
  5. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Purdue University to comply with the requirements of FERPA.

The name and address of the office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue S.W.
Washington, DC 20202-4605