Scholastic Policies

Advance Registration

Approximately midway through each semester, opportunity is provided to register for the following semester. Advance registration eliminates standing in line and assures preferential scheduling.

Advanced registered students are billed for fees and may pay fees by mail or in person. New students will be informed by the Admissions Office of registration times. Every effort should be made to register at these times. The first week of the advance registration period is reserved for students who are fully admitted to the academic program.

Delayed (Regular) Registration

For students unable to participate in the advance registration process, a registration period is held just prior to the beginning of classes. Consult the current semester schedule for dates and times or contact the Registrar’s Office.

Late Registration

The late registration period for the fall and spring semesters ends on Friday of the first week of classes. In the summer session, the late registration period ends on Wednesday of the first week of classes. Registration during this period will incur a late registration fee.

Schedule Revisions

Schedule revisions may occur following the beginning of a semester or session and are governed by policies intended to be uniformly administered across the various schools of the University. Students may revise their schedules in accordance with the following policy:

Course Additions, Change of Level, Change of Pass/NotPass Option

A student may add a course, change course level, or change the pass/not pass option during the first four weeks of a semester or the first two weeks of a summer session by obtaining on the schedule revision form the signatures of the academic advisor and the instructor of the course to be added or changed, if in their judgments the student could satisfactorily fulfill the course objectives. In the case of extenuating circumstances, course changes may be made during weeks five through nine of a semester or during weeks three through four and one half of a summer session, upon recommendation of the student’s academic advisor, instructor, and head of the department in which the course is listed. Such course changes shall not be made during the last seven weeks of a semester or three and one half weeks of a summer session.

Week Restrictions

  • 1 week – Approval of academic advisor.
  • 2-4 weeks – Approval of academic advisor and instructor.
  • 5-9 weeks – Extenuating circumstances only. Approval of academic advisor, instructor, and head of the department in which the course is listed.
  • 10-16 weeks – Not permitted.

Cancellation of (Grade) Assignment

Students shall receive a grade for every course in which they are assigned ­unless the course assignment has been properly cancelled at the Registrar’s Office upon presentation by the student of a request approved by the academic advisor. If there are extenuating circumstances, these must be stated on the request.

When a course assignment is cancelled prior to the end of two weeks of a semester or one week of a summer session, the course will not be recorded on the student’s record. When a course assignment is cancelled after two weeks and prior to the end of four weeks of a semester or after one week and prior to the end of two weeks of a summer session, a grade of W shall be recorded.

After four weeks and prior to the end of the twelve weeks of a semester or after two weeks and prior to the end of six weeks of a summer session a course assignment may be cancelled upon the request of the student with the approval of the academic advisor.

The instructor shall indicate whether the student is passing or failing, unless the student is classified as a freshman or a non-degree student. If the student is not passing, the case may be referred by either the student or the instructor to the Dean of Students, who, after consultations with the dean or the designee of the student’s school and other appropriate University agencies, shall determine whether there are sufficient extenuating circumstances beyond the student’s reasonable control to justify the cancellation of the course assignment without a failing grade.

No course assignment shall be cancelled within the last four weeks of any semester or two weeks of a summer session.

A student’s enrollment in a course may be cancelled for excessive absences by the Committee on Scholastic Delinquencies and Readmissions upon the recommendation of the instructor with the concurrence of the academic advisor and the approval of the dean of the student’s school. The appropriate directed grade shall be recorded.

Week Restrictions

  • 1-2 weeks – Approval of academic advisor; course will not be recorded.
  • 3-4 weeks – Approval of academic advisor, course will be recorded with grade of W.
  • 5-12 weeks – Approval of academic advisor. The instructor shall indicate whether the student is passing or failing. A grade of W, WF, or WN will be recorded. In case of a W, WF, or WN exceptions shall be determined by the Dean of Students. Undergraduate students with a semester classification of 0 and fewer than 31 hours of college credit, or with a semester classification of 1 or 2, need not have their instructor’s signature. Grades recorded for these students will be W.
  • 13-16 weeks – Course assignments cannot be cancelled during this period. The cancellation of all course assignments constitutes withdrawal from the University. Cancellation of all course assignments as a result of withdrawal shall be treated and recorded in the same manner as the cancellation of a single course assignment with the additional provision that the Dean of Students shall determine and assign the appropriate effective date to the withdrawal.

Exceptions

Exceptions to the preceding regulations for registration, schedule revision, and cancellation of assignment may be made for courses that do not span the regular semester or summer session.

Class Attendance

Students are expected to be present for every meeting of the classes in which they are enrolled. All matters relative to attendance, including making up of work missed, are matters for arrangement between the student and instructor involved. It is expected that all instructors will, at the beginning of the semester, make a clear statement to all of their classes regarding their policy for handling absences. Students who fail to meet their class engagements satisfactorily may be denied credit for exercises missed. The instructor will be responsible for counseling with the student whose absences endanger the student’s academic performance. A problem of excessive absences may be referred to the Dean of Students by either the instructor or the student if further information is needed or if either feels that further discussion would resolve the problem. Instructors obtaining information concerning the absence of a student due to personal factors are requested to report such knowledge at once to the Dean of Students. If a student is absent from all the meetings of any regularly scheduled class for a period of two successive weeks, the student may be reported to the Dean of Students for appropriate action. If a student becomes seriously delinquent in attendance, the student may be dropped from the course by the Committee on Scholastic Delinquencies and Readmissions. Attendance is mandatory for financial aid Title IV recipients.

Allowable Academic Load

A student’s academic load shall be arranged, so far as possible, in accordance with the following policy: Credit hours in excess of 18 hours during a regular session should be carefully monitored by the academic advisor, who may wish to consult with appropriate University personnel concerning the student’s prognosis for success. Unless the student’s curriculum requirement for that session is specified as greater than 18 credit hours, approval by the section chairperson of the student’s curriculum and by the Vice Chancellor for Academic Affairs must be obtained before the student may be assigned more than 18 credit hours.

In summer session, no one may be assigned to more than nine credit hours without approval by the section chairperson of the student’s curriculum and by the Vice Chancellor for Academic Affairs.

Assignment to Intensive Courses

An intensive course is one that meets for four weeks or less. No person shall be permitted to register in two intensive courses in the summer session at the same time. In general, no one who is taking an intensive course shall be permitted to take another non-intensive course at the same time, except, in special cases, with the approval of the instructor in the intensive course, the head of the department administering the intensive course, and, for graduate students, the dean of the Graduate School.

Assignment to a Dependent Course

A student who received a grade of F or N in any course shall not be admitted to any dependent course (one requiring the failed course as a prerequisite as set forth in the catalog), and any assignment to or enrollment in such dependent course shall be cancelled. Enrollment in a dependent course may also be cancelled if the student has not taken the prerequisite course or otherwise satisfied the stated requirements for enrolling in the course.

A student who received a grade of E, I, or PI in any course may be admitted to a dependent course on trial with the approval of the appropriate section chairperson administering the course. A transfer student deficient in prerequisite courses may also be admitted to a dependent course on trial with the approval of the section chairperson. If any student on trial is reported delinquent, the student’s assignment to the course may be cancelled upon the recommendation of the instructor and with the concurrence of the department head.

If a student on trial in a dependent course completes the course with a passing grade, his achievement may, by prior agreement, be construed as satisfying the requirements for changing an E grade in any prerequisite course in the same department, provided the section chairperson approves and reports the change of grade properly to the Registrar. However, satisfactory work in a dependent course shall not relieve the student of the requirement to complete required work in any prerequisite course in which a grade of I, or PI (incomplete) was received. None of these provisions shall deprive a student of the opportunity to resolve a grade of E, I, or PI in the normal manner.

Transfer to Another Purdue Campus

Upon the completion of any semester or summer session a student may transfer enrollment from the North Central campus to another Purdue University campus. To initiate this process the student must complete an appropriate form available through the Admissions and Placement Office. Following this procedure an Authorization for Enrollment form from the intended campus of registration and instructions for registration will be sent to the student.

Community College students must be admitted to a school of Purdue University before they are eligible to transfer.

Course Withdrawal

In order to effect a withdrawal from any class, a student must complete a drop card approved by an advisor and submit it to the Registrar’s Office. Discontinuance of class attendance is not the basis for withdrawal, and students who do not notify the Registrar’s Office when they plan to withdraw will be given a failing grade in each course involved. Complete regulations governing withdrawal are in the Registration section (above).

Insurance

Low-cost University accident and health insurance is offered annually to all students carrying an academic load of three credit hours or more. Students may enroll in this program at the beginning of each semester. A brochure with application form and description of the coverage will be mailed directly to the student by the insurance company. Information is also available in the Bursar’s Office.