Employee Self-Service

Employee Self-Service (ESS) is a convenient, secure and user-friendly resource accessed online through the OnePurdue (SAP) portal. It will not only enable University faculty and staff, including student employees, to see their individual records, but also provide tools to give them more control of their personal information.

Anyone wanting access to the OnePurdue portal and ESS page must:

  • Have a valid Purdue Career Account
  • Meet basic browser and system requirements (PDF)

Links:

Leaves Quick-Reference Cards (QRCs):

  • Requesting Leave QRC – This QRC provides instructions for requesting vacation, sick, personal business, bereavement, and jury duty leave using the ESS Leave Request system.
  • Microsoft (MS) Outlook Tip for Manager Self-Service (MSS) Approvers and Delegates QRC – Use this QRC to set up a visual reminder to act on leave requests.
  • Working Time Reports QRC – This QRC provides descriptions and instructions for accessing and understanding the reports available within Working Time.
  • Unapproved Leave Report QRC – This QRC describes how to run and utilize the Unapproved Leave Report.
  • Editing or Deleting Leave Requests QRC – This QRC provides instructions for requesting, changing and deleting vacation, sick, personal business, bereavement, and jury duty leave using the ESS Leave Request system. 
  • Approve or Deny Request QRC – This QRC provides instructions for supervisors to utilize in order to take action on leave request(s) submitted by direct report(s).
  • Create or Delete Substitute Role QRC – This QRC describes how to create or delete a substitute role in the “Work” module within the OnePurdue portal. Substitutes have the ability to respond to requests on behalf of the supervisor creating the substitute request. The person setting the substitute must inform the substitute and request that they log in to accept the role. Similarly, the substitute must tell the requestor that they have accepted the role. No email notifications are sent via ESS.
  • Accept Substitute Role QRC – This QRC describes how to accept a substitute role in the “Work” module within the OnePurdue portal. This process is only necessary if the person creating the substitute chose “Fill In For Me” (allows substitute to take over tasks completely) when creating the substitute rule. The person setting the substitute must inform the substitute and request that they log in to accept the role. Similarly, the substitute must tell the requestor that they have accepted the role. No email notifications are sent via ESS.